Abstracts

Abstract Submission


SPS Abstract GUIDELINES

Please be sure to read through all instructions below prior to submitting your abstract.

The abstract must fit within the scope of the Society, whose mission is to promote knowledge, development, application, and training in Safety Pharmacology—a distinct scientific discipline that integrates the best practices of pharmacology, physiology and toxicology. The Safety Pharmacology Society has a specific objective to further the discovery, development and safe use of biologically active chemical entities by the identification, monitoring and characterization of potentially undesirable pharmacodynamic activities in nonclinical studies. This would include assessment of, for example, cardiovascular, central nervous systems, respiratory, renal and gastrointestinal functions in nonclinical species.

Accepted abstracts are published in the Journal of Pharmacological & Toxicological Methods (JPTM) and are posted online for registered Meeting attendees.

  • Do not include author names in the title or body of your abstract because a “blind” reviewing process is used.
  • Please organize your abstract submission in this order (headers for each section should not be included): Background, Objectives, Methods, Results, Conclusion
  • We prefer that you do not include tables or graphs in the body of your abstract.
  • All titles should use Title Case
  • There is a 350 word limit to the body of your abstract.
    • Do not leave a line space between sections.

How to Use the Online Abstract Submission System


Important Information

  • 2018 Abstract Fee: NEW for 2018! There is a nonrefundable fee of $40.00 associated with submitting each abstract. This fee helps offset the costs associated with processing and reviewing the abstracts. The abstract submission fee is NOT your meeting registration fee. A separate registration fee is required for poster presenters to attend the meeting.
    • The fee is waived only for those submitting abstracts for consideration for a Junior Investigator or Student Travel Award
    • To pay your abstract submission fee, please make note of your reference number/s after submission, and proceed to pay for your submission online.
  • Please register with the Firebird abstract system prior to submitting your abstract; this is a unique login separate from your SPS membership or registration login. You will receive an email when you register with the abstract system. Follow the instructions provided in that email to login.
  • If you are submitting more than one abstract you can use the same login for each abstract
  • You can alter your abstracts at any time up to the deadline (Extended: June 22, 2018).
  • Do not include author names in the title or body of your abstract because a “blind” reviewing process is used.
  • Please organize your abstract submission in this order (headers for each section should not be included): Background, Objectives, Methods, Results, Conclusion
  • For the abstract review, we prefer that you do not include tables or graphs in the body of your abstract.
  • All titles should use Title Case
  • There is a 350 word limit to the body of your abstract.
    • Do not leave a line space between sections.
  • Please spell check and proofread prior to submitting your abstract, and again once you enter it into the abstract system text box to be sure all special characters are showing up as you wish them to.

The Submission Process

  • Log in to the submission system when you have prepared your abstract. Enter your email address and the password you chose when you registered with the system.
  • You will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. If you want to submit a new abstract you should click the button on the left that says “Add a submission.”
  • Submitting an abstract is a multistep process. Each step asks several questions. Some questions are marked “required” and you will not be able to complete your submission until these questions have been answered.
  • During the abstract submission process, your information is being auto saved. If you are interrupted or have to leave the page, any information saved up until that time is saved in a draft version of the abstract. This draft is accessible to you when you login to your account. When you log in again you can click on your incomplete abstract and resume submission.

Amending a submission

You may wish to change your submission. You can do this at any time up to the deadline.

  • Log in to the abstract submission system
  • You will see a list of the abstracts that you have submitted on the left side of the page. Click on the abstract that you wish to change.
  • Amending an abstract is just the same as the original submission process except that the online form will be automatically filled in with the answers that you gave previously. You don’t have to change an answer if you don’t want to.
  • When you reach the final step and press “Finish” you will be sent an email confirming that your abstract has been amended.

Questions/Help

If you have any queries about the submission process or you want to withdraw an abstract please contact Krystle Correll.


Submit your abstract for the 2018 Meeting  


Presenting Your Poster

Poster Boards for the 2018 Annual Meeting are 8 ft (2.44m) wide by 4 ft (1.22m) tall. Your printed poster should be slightly smaller than these dimensions to fit properly within the board. Materials (pushpins, poster putty) will be provided by SPS in order to hang your posters.

Here are some Poster Presentation Tips


Poster Presentation Schedule

Poster Installation

Sunday, September 30        14:00–17:00

Poster Removal

Tuesday, October 2              17:00–19:00
Posters not claimed by 19:00 on Tuesday, October 2, will be recycled.

Poster Presentations

All posters will remain on display from Sunday evening through Tuesday in one poster session. Please view the detailed poster presentation times below.
Note to Presenters: Please plan to attend your poster during the following times:

SUNDAY, SEPTEMBER 30    18:00–19:30 Optional

MONDAY, OCTOBER 1         13:00–14:00 Even Poster Numbers Present
                                                 13:00–14:00 All Jr. Investigator Poster Contest Entries Present*
                                                 15:15–15:45 Odd Poster Numbers Present
                                                 15:15–15:45 All Jr. Investigator Poster Contest Entries Present*

TUESDAY, OCTOBER 2          13:00–14:00 Odd Poster Numbers Present
                                                 15:15–15:45 Even Poster Numbers Present

*All individuals who entered the Jr. Investigator Poster Contest must be present at their poster during this time, regardless of their poster number being even or odd.

Poster Contest

All individuals who submitted abstracts for the Jr. Investigator Poster Contest are required to present their posters on Monday, October 1 from 13:00–14:00 and 15:15–15:45 during judging, regardless of their poster number being even or odd.
Poster contest recipients will be announced during the Awards Ceremony on Wednesday, October 3.

Poster Printing in Washington, DC

Contact the FedEx location in the Marriot Wardman Park for local printing of your poster.
Tel: +1 (202) 986 4028 Ext. 9
Email: usa5018@fedex.com

Prepay your order using discount code “SPSA” by Tuesday, September 25, to receive a 25% discount on 91” x 45” (231.1 cm x 114.3 cm) posters.
All files must be emailed by Tuesday, September 25, 2018 to be eligible for the discount.
All orders must be made by 16:00 ET on Thursday, September 27.

Pick up preordered posters in the Parcel Office (Atrium Level) on Saturday, September 29, from 8:00 to 14:00 and Sunday, September 30, from 12:00 to 16:00 (the Business Center is closed on the weekend).